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Facilities Administrator

Date: 1 Aug 2022
Sector:
Type: Contract
Location: London
Salary: £ per annum
Email: brian@taylorjamesresourcing.com
Ref: BT6751

Facilities Administrator – one year contract. to £30,000

Due to continued growth this leading global risk management firm is looking for an administrator to join their extremely friendly City of London facilities team. This will initially be for one year. Whilst previous Facilities Assistant or Facilities Administration experience is essential.

Duties will include:

Moves & Changes - undertake all associated tasks with the planning, co-ordination and implementation of all internal moves, changes and refurbishment projects.

Health & Safety Administration - support the Facilities Manager with maintaining and monitoring effective policies and procedures. Including maintaining staff information and training materials, completing staff inductions and keeping up to date all relevant paperwork.

Delivery of Facilities Management Services - delivery of a well-managed, cost-effective, compliant facilities management service to the business. This will often involve working in conjunction with the serviced offices Community Team who are responsible for certain aspects of the day to day running of the office space.

Hospitality Service Delivery - Coordinating catering for requests both internal colleagues and external visitors.

Facilities Services Mailbox and Switchboard Administration - regular monitoring and timely actions of the department's mailbox and incoming calls, including keeping up to date the Contacts and Group Calendar at all times.

Document Management - provide all Facilities Management administration related duties associated with the outsourced provision for business archived documentation.

Goods and Services Requisition - handle the purchase of all Facilities operational supplies and services using the company Purchase Order System, Coupa.

Postal & Courier Services - management of all postal and courier deliveries, distribution and associated services.

Office Supplies - manage the requisition and stock control of all specialised office supply stationery goods.

Starter/Leaver Administration

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