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Office Services / Facilities Manger

Date: 23 May 2024
Sector: ADMINISTRATION
Type: Permanent
Location: London
Salary: £80000 - 90000 per annum
Email: brian@taylorjamesresourcing.com
Ref: BT916

Office Services / Facilities Manger £80,000-£90,000

This leading financial services organisation has an excellent reputation an offers a dynamic but exceptionally friendly and inclusive environment.

They are now looking for an experienced Office Services / Facilities Manger, preferably BIFM or IWFM qualified.

Whilst the main focus of the work will be on their City of London office they will also be responsibility for a number of smaller overseas offices.

Duties

Responsible for all aspects of lease, accommodation and building management.

Maintain the Office Services Plan, procedures and deliver the agreed objectives.

To ensure Environmental, Social and Governance (ESG) strategy is supported.

Manage the building services contract including maintenance of mechanical and electrical services, repairs and keep records.

Manage building services including sanitary ware, vending machines, cleaning contracts, security systems, door access control and alarms, in-house maintenance, and internal decoration.

Manage all soft services including the telephone switchboard, reception, post room services, storage and archiving, waste management and recycling.

Manage and maintain all meeting rooms.

Ensure a safe and secure working environment, manage all aspects of health and safety in compliance with the Health and Safety at Work Act 1974.

Lead Facilities’ Business Continuity management / Operational Resilience for all office locations.

Be the point of contact for fire alarm activation, or premises intrusion; attending the office out of hours, if required.

Perform desk space audits and optimise space utilisation. Plan and project manage desk moves, reorganisation, redecoration. Office repairs and relocations.

Monitor and maintain Key Risk Indicators in accordance with the Risk Register.

Liaise with Operations Management / Sourcing, for all service contracts, ensuring governance arrangements are completed and approved by appropriate parties.

Manage the procurement, stock and storage for office supplies, stationery, furniture, and office equipment (other than IT equipment) and liaise with suppliers.

Responsible for the annual Office Services and Catering budgets, monitor quarterly and maintain spend within the budget.

Authorisation of Office Services and Catering invoices, resolve queries relating to the

invoices.

Oversight of the catering and reception services outsourced providers.

Management of the catering function, including compliance with The Food Safety Act 1990.

Lead and manage the staff delivering facilities services, catering, reception, and postal

services

ng financial services organisation has an excellent reputation an offers a dynamic but exceptionally friendly and inclusive environment.

They are now looking for an experienced Office Services / Facilities Manger, preferably BIFM or IWFM qualified.

Whilst the main focus of the work will be on their City of London office they will also be responsibility for a number of smaller overseas offices.

Duties

Responsible for all aspects of lease, accommodation and building management.

Maintain the Office Services Plan, procedures and deliver the agreed objectives.

To ensure Environmental, Social and Governance (ESG) strategy is supported.

Manage the building services contract including maintenance of mechanical and electrical services, repairs and keep records.

Manage building services including sanitary ware, vending machines, cleaning contracts, security systems, door access control and alarms, in-house maintenance, and internal decoration.

Manage all soft services including the telephone switchboard, reception, post room services, storage and archiving, waste management and recycling.

Manage and maintain all meeting rooms.

Ensure a safe and secure working environment, manage all aspects of health and safety in compliance with the Health and Safety at Work Act 1974.

Lead Facilities’ Business Continuity management / Operational Resilience for all office locations.

Be the point of contact for fire alarm activation, or premises intrusion; attending the office out of hours, if required.

Perform desk space audits and optimise space utilisation. Plan and project manage desk moves, reorganisation, redecoration. Office repairs and relocations.

Monitor and maintain Key Risk Indicators in accordance with the Risk Register.

Liaise with Operations Management / Sourcing, for all service contracts, ensuring governance arrangements are completed and approved by appropriate parties.

Manage the procurement, stock and storage for office supplies, stationery, furniture, and office equipment (other than IT equipment) and liaise with suppliers.

Responsible for the annual Office Services and Catering budgets, monitor quarterly and maintain spend within the budget.

Authorisation of Office Services and Catering invoices, resolve queries relating to the invoices.

Oversight of the catering and reception services outsourced providers.

Management of the catering function, including compliance with The Food Safety Act 1990.

Lead and manage the staff delivering facilities services, catering, reception, and postal services

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