Administration Assistant

Administration Assistant – Financial Services To £32,000

This highly regarded financial services organisation has an excellent market reputation and is now looking for an experienced administrator with some basic secretarial skills for their City of London office. Previous administration experience in a corporate environment is essential.

Duties:

Assist the Administration Manager to provide administrative support to the team, including updating databases, creating bills and helping with projects.

Being responsible for the Admin Inbox, dealing with all tasks such as setting up and adding people to online workspaces, account amends, formatting documents, dealing with incoming post and other adhoc queries.

Help produce accounts and management reports, which include financial statements, in a timely manner, within agreed timescales, escalating to the Administration Manager where necessary.

To sort and organise post, sorting through the originals taking out cheques/requests from managers/sending on to clients and ensuring outgoing post is collected.

To scan team documents as required, following the team’s procedures.

To support all members administration team administrative assistance as necessary.

Answer the telephone, transfer calls, and take detailed messages to pass on in a timely manner.

To provide PA cover in the absence of other team administrators.

Support all members of the team and provide admin assistance as necessary

To ensure stationery supplies are appropriately always stocked.

To save documents on the network according to the firm’s procedures, to ensure that other Administrators can gain access if required.

To respect and maintain the confidentiality of the processed material an ensure that any regulations concerning security or confidentiality (such as safeguarding password) are complied with.

Ensure the team telephone system is appropriately covered at all times, escalating to the Administration Manager where necessary.