HR Administrator (Hybrid)

Our client is a Global Financial Broking firm in London. We are looking for an HR Administrator to support the daily management of the employee lifecycle and HR operation activities.

Location and Hours

• The position is usually based in our London Head Office which is currently located in the City of London (EC3).
• Hours are 9.00 to 5.30, Monday to Friday, although flexibility may be required at peak periods.
• Currently hybrid working with four days in the office.

The HR Administrator will have particular focus on:

Prepare job requisitions, offer approvals, and job changes for approval within HR system (SuccessFactors) for new hires / leavers / employee contractual changes / contingent workers.

Records management - Undertake efficient administration (recruitment/payroll/JML etc) ensuring records are managed effectively, compliant with GDPR and data is processed so that reporting is effective

Prepare all paperwork relevant to employee lifecycle e.g. employment contracts, change letters, recruitment documents, within SLAs, accurate and stored effectively.

Compliance and SMCR – ensuring that all stages of HR processes meet with compliance and legislative needs e.g. reference checks, credit and DBS checks as directed, including annual Fit & Proper process

Onboarding – all roles contribute to effective employee engagement in onboarding process, so it is critical to work effectively across roles.

Continuous improvement – considering best practice of current processes, seeking solutions where the HR operation has gaps in effective management and looking for opportunities to implement new ways of working based on HR innovation.

Prepare contracts, new starter packs and create new electronic employee files ensuring all documentation is completed to a high standard and filed accordingly.

Co-ordinate first day activities and organise group induction sessions for new joiners.

Arrange and conduct feedback sessions with new employees.

Prepare and issue any other documentation needed for the end-to-end employee lifecycle including probation, salary letters, family friendly, internal transfers, change in roles, leavers etc. and contingent worker documents.

Conduct exit interviews with departing employees.

Monitor all employee queries received into the team mailbox/es and ensure timely response, escalating queries where necessary.

Support with minute taking and other activities during grievance and disciplinary processes.

Assist with monthly payroll preparation to ensure all changes are accurately processed prior to monthly deadline.

Manage all reference requests and prepare/issue employment references including mortgage and tenancy, employment confirmation and leavers.

Candidate Profile
• Strong IT, Excel and system reporting skills
• Ability to work quickly and accurately, prioritising work and managing deadlines
• Logical and ordered approach to work with a mindset for continuous improvement
• Highly professional in all communications with clients, co-workers and prospective clients
• Excellent written and interpersonal skills
• Understanding principles of HR legislation and processes
• Proactive approach to work and a willingness to learn